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Question: Can the pastor-parish relations (PPR) committee meet in closed session without the pastor?
Answer: The PPR committee is required to meet in closed session. Regarding the pastor's presence, ¶ 258.2 e) of the 2008 Book of Discipline states, "To fulfill his or her obligation under ordination, his or her connectional responsibility under appointment, and his or her duty as a pastor, the pastor should be present at each meeting of the committee on pastor-parish relations or staff-parish relations except where he or she voluntarily excuses himself or herself. The committee shall meet only with the knowledge of the pastor and/or the district superintendent. It may meet with the district superintendent without the pastor being present. However, the pastor or any member of the staff under consideration shall be notified prior to such meeting at which a pastor's or clergy staff member's continued appointment or a lay staff member's employment is discussed and be brought into consultation immediately thereafter. The committee shall meet in closed session, and information shared in the committee shall be confidential."
(From The Book of Discipline of The United Methodist Church — 2008. Copyright © 2008 by The United Methodist Publishing House. Used by permission.)
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